Terms and Conditions

BISA Conference | BISA Membership

BISA reserves the right to change our Terms and Conditions without notice.


 
Confirmation
  • Your worldpay receipt is confirmation of your booking on the event.
Cancellation
  • Notification of cancellation must be received by email to:  This email address is being protected from spambots. You need JavaScript enabled to view it. by the 23rd April 2018. Please ensure you provide the Worldpay transaction number, if this is not provided there maybe a delay to your refund. Cancellations cannot be received by phone. Please ensure you receive acknowledgement if you cancel. Refunds will be made within 30 days of the notification to cancel.
  • Cancellations will incur an administrative charge of £30.00 on the registration fee.
  • After the 23rd April 2018 there will be no refunds.
  • Refunds will not be given for no-shows at the conference.
  • In the event of BISA cancelling the conference, BISA are only liable to refund any delegate fees already paid, and not personal travel arrangements. Delegates are advised to take out their own personal insurance cover and/ or ensure their institutional insurance covers this.
Payments
  • Payment must be received prior to the conference and by the stated deadlines. Access will not be permitted to the conference if full payment has not been received.
  • If paying by invoice. Payment must be recieved in advance of the stated deadlines for the varying conference rates. All invoices must be settled within 14 days of the invoice date. All Payments must be received by the final conference registration deadline. We reserve the right to charge interest and any other costs on late paid invoices under the Late payment of Commercial Debt (Interest) Act 1998.
  • If payment is not received by the Conference, you will be charged via credit/debit card for the outstanding balance.
  • If you are found to have attended the conference without payment, an Invoice will be sent to your head of department with a covering letter explaining the circumstances.
Data Protection
  • Data Protection Act 1998: I agree to BISA, processing personal data contained within the registration process, or other data which may be obtained from me or other people or organisations whilst I am applying for this event. I agree to the processing of such data for any purpose connected with my attendance at BISA, or my health and safety whilst on event premises or for any other legitimate purpose. By registering I agree to the terms and conditions above and confirm that payment for this event will be made in full before I attend.
Other
  • All delegates attending the session must pay the registration fee. This includes any panels or discussants that may only be attending for the one session, unless specifically invited by the BISA office.
  • Please note filming and photography will take place during BISA events. Your images will be held in accordance with the Data Protection Act. Images of yourself captured in the video recordings and/or photographs will be the copyright of BISA. They may be used in BISA advertising. You can request BISA to stop using your images at any time, in which case they will not be used in future materials but may continue to appear in materials already in circulation
  • Dietary requirements can not be guaranteed.
  • Your name and institute will be included in the conference delegates list and on the conference programme
  • BISA accepts no legal responsibility for facts stated or opinions expressed during the event. It is the responsibility of individuals to satisfy themselves as to which facts and opinions should be relied on in any way whatsoever This email address is being protected from spambots. You need JavaScript enabled to view it..  Please only email the office after you have registered. Please note invitation letters can only be issued to invited speakers. Delegates and abstract submitters can be given a letter of support to confirm their registration/abstract submission. If your visa is declined we are only able to offer refunds in line with our cancellation terms and conditions above.
  • The registration fees do not include the insurance of delegates against personal accidents, sickness, and cancellations by any party, theft, loss or damage to personal possessions. Delegates are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects, in some instances your insititution may provide this cover but please ensure you liaise with them before making any arrangements.

 
Except where expressly agreed otherwise by us in writing every member of BISA shall be subject to these terms and conditions.BISA reserves the right to use discretion in all matters relating to membership.
Payments and Confirmation
  • The BISA membership year runs for 12 months from the point of payment or renewal of membership. Direct debit memberships will automatically renew for the next year. We will notify you at least 10 days in advance of us taking your payment.
  • Membership is activated once full payment has been received
  • You will receive an worldpay confirmation of payment
  • Receipts in other formats, including hard copy can be accessed via the payments tab on your member dashboard
  • If paying by direct debit your first direct debit payment will be taken in the month after you join BISA through the website. Annual direct debit payments are taken after this at 12 monthly intervals.
  • If you are joining online, you can pay by credit or debit card. Worldpay handles our online credit and debit card transactions in a secure environment. We accept Visa, Mastercard and Maestro.
Cancellation
  • Once you have paid for your membership, we offer no refunds. Any cancellations for membership will be effective from the next membership year cycle. Cancellations must be made in writing to This email address is being protected from spambots. You need JavaScript enabled to view it.
Other
  • If joining a working group, your name, email address and institution will be passed to the working group convenor. However all other contact information is confidentially held with the BISA office. BISA members agree to adhere to the BISA Member Code of Conduct for the duration of an individual’s subscription.
  • A member who is found to be in breach of the code of conduct may have their membership revoked. If a member of BISA should know of, or become aware of, any breach of BISA Member Code of Conduct by another member they are under an obligation to notify BISA.
  • Please note filming and photography will take place during BISA events. Your images will be held in accordance with the Data Protection Act. Images of yourself captured in the video recordings and/or photographs will be the copyright of BISA. They may be used in BISA advertising. You can request BISA to stop using your images at any time, in which case they will not be used in future materials but may continue to appear in materials already in circulation
 
British International Studies Association
 
Email: office@bisa.ac.uk
Charity No:1151260
Company no: 8422260
Registered office: C/O Francis Grey Chartered accountants, Ty Madog, 32 Queens Road, Aberystwyth UK